Knowledgebase

This Article are the Essential Steps to Secure Zoom Meetings

1. Keep up to date – Installed version of the Zoom Mobile or Desktop app up to date for security. This ensures those issues are fixed, and your risk of compromise is lower.
2. Use passwords to protect you meeting – Never share the link or your meeting ID on public platforms and try not to use the personal meeting ID instead allow Zoom to generate a random ID for each meeting.
3. Share the password securely – Don’t put the password on the public internet. Send it via email.
4. Use waiting rooms – This allows the host to screen everyone entering the meeting to ensure no one uninvited can get in.
5. Managed participants – Ensure you are the only host. You can also control the camera and mute options. Hosts can ensure participants can't share their screen without approval.
6. Take control of your privacy –Lock the meeting: When a host locks a Zoom Meeting that’s already started, no new participants can join, even if they have the meeting ID and password (if you have required one).
7. Beware of phishing – You should always be careful when clicking on any meeting invite links. Attackers lead people to a malicious site to download malware or enter details.
8. Control Screen Sharing – Ability to determine if you want other participants in the meeting to be able to share their screens, or if you want to be the only one with that ability. You can easily toggle this feature on and off from the screen sharing menu, as well as the security menu.
9. Disable Private Chat – Zoom has in-meeting chat for everyone or participants can message each other privately. Restrict participants’ ability to chat amongst one another while your event is going on and cut back on distractions.
10. Turn Off Annotation – This feature allows you as the meeting host to remove all participants ability to annotate during a screen share. You can disable this for the entire meeting, or just temporarily.
11. Mute Participants – Hosts can mute/unmute individual participants or all of them at once. Hosts can block unwanted, distracting, or inappropriate noise from other participants. You can also enable “Mute Upon Entry” in your settings, which is a good option for large meetings.
12. Disable Video – Hosts can turn someone’s video off. This will allow hosts to block unwanted, distracting, or inappropriate gestures on video.
13. Do not allow participants to rename their ID – The host can disable the ability for participants to rename their onscreen identity.
14. Turn off file transfer – In-meeting file transfer allows people to share files through the in-meeting chat.
15. Control recording: The ability to record to the cloud or locally is something an account admin can control. If they have recording access, the host can decide to enable/disable a participant or all participants to record.